Getting Started
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In order to have access to the Preassembly Application, you'll need to be a member of the appropriate Stanford workgroup.
- Note: you will need to be on the Stanford Network (or VPN) to work with the application.
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To become a member of the accessioning workgroup, please email dlss-accessioning-team@lists.stanford.edu with your name and SUNet ID, department within the library, and reason for needing access to the application.
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You will also need workgroup access to Argo, so if you do not already have that please specify when you request membership in the accessioning workgroup.
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Communications are managed through the sdr-accessioneers mailing list. If you are going to be adding materials to the Stanford Digital Repository through this application, please subscribe to the list here
- Contact the accessioning manager to make sure that you have the appropriate permissions to use this application and have received training
- Register your content in Argo before beginning work in this application [see Argo registration instructions]
- Prep the content on one of the storage servers available for accessioning work [see section on Content Staging]
- Create a manifest for your content [see more]
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Make sure that the content you want to accession has a LEGACY ticket in JIRA specifying, at a minimum, number of files and preservation size of the content (these are necessary for monthly infrastructure planning), and that the ticket has been proposed in the monthly accessioning call
- Please note: This is very important so that we don't accidentally fill up a preservation disk. If that happens, all accessioning across the library will come to a screeching halt for a week or more.
- Go to https://sul-preassembly-prod.stanford.edu
- Run the Discovery Report
- If errors are uncovered in the report, correct those and run the Discovery Report again (repeat until there are no errors being reported)
- Run the preassembly job
- Monitor to completion in Argo and complete post-accessioning tasks