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physical-processing.md

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Physical Processing

{% hint style="danger" %} For Special Collections materials, the ONLY physical processing that should occur is printing a spine label. Do not attach the spine label - simply tuck it into the book for Spec staff to affix. Do not add security strips, due date slips, or stamps. But do "done" the work order before delivering the items to Spec. {% endhint %}

Spine labels / Call numbers

  • Open the label printing software
  • Make sure it has necessary prefixes & matches penciled-in call number and prefixes
    • If displayed call number and penciled in call number do not match, send back to RDG
  • Print label
    • For Spec items, do not attach spine label, simple tuck it into the book for Spec staff to affix
  • Attach label
    • On spine
    • If spine is too narrow to fit whole call number, place top left of cover
  • Cover with clear plastic
    • If label placed on cover instead of spine, cut a clear piece in half and use that

Security Strips

Open book anywhere towards the middle; remove one side of green strip, place strip into book at the spine so it sticks down, and then remove the other green strip

Stamps

  • Stamp “Gelman Library-GWU” on top, side, and bottom of the text block
  • If book is too thin, stamp inside back cover and on front free end-paper

If needed: “done” the work order

{% hint style="info" %} Due date slips are no longer placed in new books. {% endhint %}